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Student Information Handling & Privacy Policy


The School maintains individual files and records for each student using the secure SAS Student Management System based on aXcelerate.

  1. Student information is maintained in accordance with Australian Privacy Principles.
  2. Students are able to access via their own personal information via their individual login to the SAS Student Management System
  3. Students are able to update their own personal information via their individual login to the SAS Student Management System
  4. Access to files and records is limited to staff involved in their maintenance and appropriate program personnel.  
  5. Student information may be disclosed to the Commonwealth and the VSL Tuition Protection Director at their request

All records are kept in a secure and confidential environment.  You may request access to your own files or records at any time.

Student records are maintained for a period of 30 years to enable the re-issue of a qualification or statement of attainment if required.

Should the School cease to exist; records will be transferred either to another RTO designated to maintain records, or to ASQA

Privacy Policy

The School abides by the Australian Privacy Principles and has no exemptions.

Collection of Personal Information

The School will collect personal information by lawful and fair means. Sources of collection may include electronic, hard copy and verbal data from enrolment forms, resumes, e-mails, assignments and contacts with tutors and administrative staff, and will include information required for external authorities (AVETMISS, copyright agency etc) and enrolment, attendance and assessment records. Information will be stored in the SAS Student Management System

Use and Disclosure

The School will use personal information only for the purpose it was collected, or a directly related purpose, or for use or disclosure required by law, or if necessary to prevent or lessen a serious threat to life or safety. 

Disclosure of Information for international students

Information is collected during your enrolment in order to meet our obligations under the ESOS Act and the National Code 2007; to ensure student compliance with the conditions of their visas and their obligations under Australian immigration laws generally.

The authority to collect this information is contained in the Education Services for Overseas Students Act 2000, the Education Services for Overseas Students Regulations 2001 and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007.

Information collected about you during your enrolment can be provided, in certain circumstances, to the Australian Government and designated authorities and, if relevant, the Tuition Assurance Scheme and the ESOS Assurance Fund Manager.

In other instances information collected on this form or during your enrolment can be disclosed without your consent where authorised or required by law.

Data Quality

The School will ensure that reasonable steps are made to ensure that information is relevant, necessary, accurate, complete and up to date.

Data Security

The School will make reasonable efforts to protect personal information against unauthorised access, alterations, destruction, use or disclosure.


The School will allow anonymity where lawful and practicable when entering into transactions.

Sensitive Information

The School will not collect sensitive information without prior approval.

Trans-border Data Flow

The School will not forward personal or sensitive information to another country without prior applicant/student approval.

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